Creator Ops screens inbound creators, sends your tiered pitches, follows up on schedule, drops stale leads, and keeps your tracker updated automatically — configured to your agency's exact rules, not a generic template.
Built for agencies already running creator/UGC programs by hand or with a VA.
New creator emails get screened against your criteria and routed to whoever approves — no reply goes out until they're a yes.
Tiered pitches, follow-up timing, and a hard stop after your max-touches rule — sent the way you'd send them.
Every action lands back in the tracker you already use — Sheets today, Notion or Airtable as you need them.
One setup call turns your existing process into a running automation — not a new tool your team has to learn.
Tiers, pitch templates, follow-up rules, drop criteria, tone, who approves — captured once, in your language.
Your inbox and your tracker (Sheets, Notion, or Airtable) — nothing new to migrate to.
Screening, pitching, follow-ups, drops, and tracker updates happen on schedule, every day.
A live dashboard shows every pipeline stage, with approve/decline in your hands whenever a call needs a human.
Everything here is a setting, not custom code — which means changes don't require a developer.
| Setting | Example |
|---|---|
| Tiers & thresholds | Follower-count bands, deliverables per tier |
| Pitch sequence | Number of emails, what each contains, send triggers |
| Follow-up cadence | Days between touches, max follow-ups before drop |
| Drop rules | Days of silence, stale-thread cutoffs |
| Tracker | Sheet, Notion database, or Airtable base + column mapping |
| Approver & scope | Who signs off, what threads/contacts are in or out of bounds |
| Voice | Tone guidelines pulled straight from your own past emails |
No forced migration to a new CRM.
One call to walk through your current outreach workflow. If it's a fit, we can have your pipeline running on autopilot within a couple of weeks.
Book a walkthrough